ASCB Annual Meeting Hotel Sweepstakes
2014 ASCB Annual Meeting | December 6-10, 2014 | Philadelphia Convention Center | Philadelphia, PA

BOOK IN THE BLOCK FOR A CHANCE TO WIN GREAT PRIZES
Book your hotel through onPeak, the official housing partner of the 2014 ASCB Annual Meeting and be entered into a random drawing to win one of our great hotel prizes (see official rules below).


NO PURCHASE NECESSARY. A PURCHASE OR PAYMENT OF ANY KIND WILL NOT INCREASE YOUR CHANCES OF WINNING.

  1. Eligibility
    ASCB Annual Meeting Hotel Sweepstakes (the “Promotion”) is open to U.S. residents who are at least eighteen (18) years old at the time of entry. Employees of onPeak, LLC, the American Society of Cell Biology and their parent and affiliate companies, suppliers as well as the immediate family (spouse, parents, siblings and children) and household members of each such employee (whether related or not) are not eligible. The Promotion is subject to all applicable federal, state and local laws and regulations and is void where prohibited. The Promotion consists of a sweepstakes (the “Sweepstakes”). Sponsor reserves the right to request any documents necessary to verify eligibility.
  2. Sponsor
    The Sweepstakes is sponsored by onPeak, located at 350 N Clark Ste, Ste 200; Chicago, IL 60654.
  3. Agreement to Official Rules
    Participation constitutes entrant’s full and unconditional agreement to these Official Rules and Sponsor’s and Administrator’s decisions, which are final and binding in all matters related to the Promotion. Winning a prize is contingent upon fulfilling all requirements set forth herein.
  4. Sweepstakes Period
    The Promotion begins on 07/07/14 at 9:00 AM Central Time ("CT") and ends on 10/01/14 at 5:00 PM CT (the "Promotion Period"). Administrator's computer is the official time-keeping device for this Promotion.
  5. How to Enter
    1. Register to attend 2014 ASCB/IFCB and book a hotel room in the official hotel block via onPeak
      During the Promotion period, reserve at least 1 hotel room at an official contracted hotel to be automatically entered to win Promotion. Reservations are accepted through onPeak's Compass Web App and via phone. Prizes are specific to the hotel in which you have made a reservation. See "Sweepstakes Prize(s)" below for full details on participating hotels and prize details.
    2. Free Method of Entry
      During Promotion Period, hand print your name, company, address, phone number, email address, age, and the title of Promotion you wish to enter (as set forth above) on a 3" x 5" piece of paper and mail it in an envelope with proper postage to "Marketing Promotions" and write the title of the Promotion that you wish to enter on the envelope, c/o onPeak, LLC; 350 N Clark St, Ste 200; Chicago, IL 60654. For each mailed-in entry, you will receive 1 entry into the individual Promotion indicated on your entry card and envelope. In the case of prizes that are specific to the hotel that is offering the prize, the selected winner will be required to reserve a hotel room at that particular hotel at the base price via onPeak.
    3. For All Entries
      Limit: 1 entry per person, per email address, and per household for the duration of the Promotion Period, regardless of method of entry. Entries received from any person, email address or household in excess of the stated limitation will be void. All entries become the property of Sponsor and will not be acknowledged or returned. Limit 1 entry per envelope. All mail-in entries must be handwritten, become the exclusive property of Sponsor, and none will be acknowledged or returned. Proof of sending or submission will not be deemed to be proof of receipt by Sponsor. Sponsor is not responsible for lost, late, incomplete, invalid, unintelligible, illegible, misdirected or postage-due entries, which will be disqualified. All mail-in entries must be postmarked and received by the dates set forth in the details of Promotion.
  6. Sweepstakes Prize(s)
    No substitution, exchange or transfer of prize by any winner. Sponsor reserves the right to substitute any prize for one of equal or greater value. Winners are responsible for all taxes and fees associated with prize receipt and/or use. Prizes are specific to the hotel in which the winner has a reservation.

    Reserve your hotel room for the 2014 ASCB/IFCB Meeting by October 1, 2014, and be entered into a random drawing to win any one of the following prizes:

    • One (1) night's room and tax at one of the hotels within the ASCB block (two of these certificates will be given). Winner does not have ability to choose hotel.

    • One (1) complimentary abstract submission for the 2015 meeting in San Diego, December 12-15, 2015 (up to $125 value).

    • One (1) $10 voucher to be used at any one of the concession stands in the Pennsylvania Convention Center (10 of these certificates will be given).
    • One (1) $5 JAVA City voucher to be used at the Pennsylvania Convention Center (10 of these certificates will be given).

    When reserving your hotel room at one of these hotels through onPeak, you qualify for a drawing from:

    Courtyard Philadelphia Downtown: Two night weekend stay including breakfast buffet for two each morning ($918 Approximate Value, For a Future Stay)

    DoubleTree by Hilton: Dinner for two in the DT restaurant; Standing O Bar/Bistro ($50 value)

    Hampton Inn Center City Philadelphia: Complimentary room upgrade at the group rate ($300 Value) - 2 Winners

    Le Meridian, a Starwood Hotel: Upgrade at the group rate ($1,200 Approximate Value) - 4 Winners

    Loews Philadelphia: Breakfast for two at Bank & Bourbon ($60 Value)

    Marriott Philadelphia Downtown: Two night stay for two in a king guestroom ($1,058 Approximate Value, for a Future Stay)

    The Ritz Carlton Philadelphia: $125.00 food and beverage credit to be used in hotel restaurant, lounge, or in room dining ($125 Value)

  7. Winner Selection
    On or about the week of 10/01/14, the Sponsor will select potential winners in a random drawing from among all eligible entries received. The odds of being selected depend on the number of entries received. The Sponsor will attempt to notify the potential winner via email or telephone on or about the week of 10/13/14. If the potential winner cannot be contacted within five (5) days after the date of the first attempt to contact him/her, the Sponsor may select an alternate potential winner in his/her place at random from the remaining non-winning, eligible entries. When notifying the winner(s), the sponsor will provide instructions on how to claim the prize.

    ALL POTENTIAL WINNERS ARE SUBJECT TO VERIFICATION BY SPONSOR OR ADMINISTRATOR, WHOSE DECISIONS ARE FINAL AND BINDING IN ALL MATTERS RELATED TO THE PROMOTION. AN ENTRANT IS NOT A WINNER OF ANY PRIZE, EVEN IF THE SWEEPSTAKES SHOULD SO INDICATE, UNLESS AND UNTIL ENTRANT’S ELIGIBILITY AND THE SWEEPSTAKES WINNERS HAVE BEEN VERIFIED, AND ENTRANT HAS BEEN NOTIFIED THAT VERIFICATION IS COMPLETE. SPONSOR WILL NOT ACCEPT SCREEN SHOTS OR OTHER EVIDENCE OF WINNING IN LIEU OF ITS VALIDATION PROCESS. ANY PLAY THAT OCCURS AFTER THE SYSTEM HAS FAILED FOR ANY REASON IS DEEMED A DEFECTIVE PLAY, IS VOID AND WILL NOT BE HONORED.
  8. Release
    Potential winners must continue to comply with the Official Rules and winning is contingent upon fulfilling all requirements. When applicable, potential winner (or parent/legal guardian if winner is a minor in his/her state of residence) will be required to sign and return, within 5 days of the date notice is given (unless otherwise indicated by Administrator), a Declaration of Compliance, Liability and Publicity Release (the "Declaration") (except where prohibited) in order to claim his/her prize and fulfill any such other requirements as determined by Administrator. If a potential winner cannot be contacted, does not respond, or fails to sign and return the Declaration (if applicable) within the required time period, the potential winner will be disqualified and forfeits the prize. In the event that a potential winner is disqualified for any reason, Administrator may select an alternate winner in a random drawing from among all remaining eligible entries, up to 3 alternates, if time permits. If all potential alternate winners are disqualified for a prize, no further drawings will take place and that prize will not be awarded.

    By receipt of any prize, winner agrees to release and hold harmless Sponsor, the American Society of Cell Biology and their respective subsidiaries, affiliates, suppliers, distributors, advertising/promotion agencies and each of their respective parent companies and each such company's officers, directors, employees and agents (collectively, the “Released Parties”) from and against any claim or cause of action, including, but not limited to, personal injury, death, or damage to or loss of property, arising out of participation in the Promotion or receipt or use or misuse of any prize.
  9. Publicity
    Except where prohibited, by accepting a prize, each winner (or parent/legal guardian if winner is a minor in his/her jurisdiction of residence) consents to Sponsor’s and its agents’ use of winner’s name, likeness, photograph, voice, opinions and/or hometown and state for promotional purposes in any media, worldwide, without further notice, payment or consideration.
  10. General Conditions
    Sponsor reserves the right to cancel, suspend and/or modify the Promotion, or any part of it, if any fraud, technical failures or any other factor beyond Sponsor’s reasonable control impairs the integrity or proper functioning of the Sweepstakes, as determined by Sponsor in its sole discretion. In such event, Sponsor reserves the right to award the prizes at random from among the eligible entries received up to the time of the impairment and/or after such time, if appropriate or by some other means deemed by Sponsor in its sole discretion to be fair, appropriate and consistent with the spirit of these Official Rules. Sponsor reserves the right, in its sole discretion, to disqualify any individual it finds to be tampering with the entry process or the operation of the Sweepstakes or to be acting in violation of the Official Rules of this or any other promotion or to be attempting to undermine the legitimate operation of the Sweepstakes by cheating, hacking, deception, misappropriation, infringement or any other unfair or disruptive playing practices/poor sportsmanship, or intending to annoy, abuse, threaten or harass any other entrants, person, entity, or Sponsor representatives. Any attempt by any person to deliberately undermine the legitimate operation of the Sweepstakes may be a violation of criminal and civil law, and, should such an attempt be made, Sponsor reserves the right to seek damages from any such person to the fullest extent permitted by law. Sponsor’s failure to enforce any term of these Official Rules shall not constitute a waiver of that provision.
  11. Limitations of Liability
    The Released Parties are not responsible for: (1) any incorrect or inaccurate information, whether caused by entrants, printing errors or by any of the equipment or programming associated with or utilized in the Promotion; (2) technical failures of any kind, including, but not limited to malfunctions, interruptions, or disconnections in phone lines or network hardware or software; (3) unauthorized human intervention in any part of the entry process or the Promotion; (4) technical or human error which may occur in the administration of the Promotion or the processing of entries; or (5) any injury or damage to persons or property which may be caused, directly or indirectly, in whole or in part, from entrant’s participation in the Promotion or receipt or use or misuse of any prize. If for any reason an entrant's entry is confirmed to have been erroneously deleted, lost, or otherwise destroyed or corrupted, entrant’s sole remedy is another Sweepstakes entry, if possible. If the Promotion, or any part of it, is discontinued for any reason, Sponsor, in its sole discretion, may elect to hold a random drawing from among all eligible entries received up to the date of discontinuance for any or all of the prizes offered herein. No more than the stated number of prizes will be awarded. In the event that production, technical, seeding, programming or any other reasons cause more than stated number of prizes as set forth in these Official Rules to be available and/or claimed, Sponsor reserves the right to award only the stated number of prizes by a random drawing among all legitimate, un-awarded, eligible prize claims. Sponsor shall have no liability for and any Sweepstakes entry, winner notification, or promotional material will be automatically void if it is determined to be a mass entry or electronically reproduced, forged, altered or tampered with in any way, or if it contains programming, printing, typographical or other errors, incorrect or inaccurate information, or if it is obtained outside authorized channels.
  12. Disputes
    Except where prohibited, entrant agrees that: (1) any and all disputes, claims and causes of action arising out of or connected with this Promotion or any prize awarded shall be resolved individually, without resort to any form of class action, and exclusively by the appropriate court located in Illinois; (2) any and all claims, judgments and awards shall be limited to actual out-of-pocket costs incurred, including costs associated with entering this Promotion, but in no event attorneys’ fees; and (3) under no circumstances will entrant be permitted to obtain awards for, and entrant hereby waives all rights to claim, indirect, punitive, incidental and consequential damages and any other damages, other than for actual out-of-pocket expenses, and any and all rights to have damages multiplied or otherwise increased. All issues and questions concerning the construction, validity, interpretation and enforceability of these Official Rules, or the rights and obligations of the entrant and Sponsor in connection with the Promotion, shall be governed by, and construed in accordance with, the laws of the State of Illinois, without giving effect to any choice of law or conflict of law rules (whether of the State of Illinois or any other jurisdiction), which would cause the application of the laws of any jurisdiction other than the State of Illinois.
  13. Winner List
    To request the name of the winner, send a self-addressed, stamped envelope to “Marketing Promotions” c/o onPeak, LLC; 350 N Clark St, Ste 200; Chicago, IL 60654. Winner List requests will only be accepted after the promotion end date (listed above).